• How To Use Autotext
• Automatically Insert Text In Word

Note: Word stores the AutoText entry in the Normal template, which makes it available in all documents.If you want to limit AutoText entries to particular documents, on the Insert menu, point to AutoText, click AutoText, and then click the arrows next to Look in and select the template you want to use. The following procedure describes how to modify the text that AutoCorrect inserts as a replacement for a specific misspelled word. If you want to change the correction that AutoCorrect applies to a specific misspelling, use this procedure. On the Word menu, click Preferences. By Geetesh Bajaj, James Gordon. You manage AutoText in Word 2011 for Mac by choosing Tools→AutoCorrect. Click the AutoText tab in the AutoCorrect preferences dialog. In the AutoCorrect preferences dialog, you can adjust settings for these additional features.

How To Use Autotext

AutoText entries allow you to quickly insert text and images by typing just a few characters. Word comes with a number of built-in AutoText entries, and you can also create your own.

Insert text & images using AutoText

1. Click where you want to insert AutoText.

2. Do one of the following:

   • If you know the AutoText entry you want to use, start typing it's name

   • On the Insert menu, point to AutoText, click AutoText, and then click an item, like Filename, from the list.

   Tip: AutoText entries that you add appear on the template submenu for your document, such as Normal. The quickest way to insert an AutoText entry is to type the first four characters of the entry and then, when you see the QuickTip, press Return .

Create an AutoText entry

Automatically Insert Text In Word

1. Select the text or graphic that you want to store as an AutoText entry.

   To store AutoText with the entry, include the paragraph mark in the selection.

   Tip: To see paragraph marks, on the Home tab, click .

2. On the Insert menu, point to AutoText, and then click New.

3. In the Create New AutoText dialog box, enter a name for the AutoText entry.

   Word stores the AutoText entry for later use.

   Tip: If you plan to insert the entry automatically, make sure that the name contains at least four characters because Word inserts an entry only after you type four characters.

4. Click OK.

   Note: Word stores the AutoText entry in the Normal template, which makes it available in all documents. If you want to limit AutoText entries to particular documents, on the Insert menu, point to AutoText, click AutoText, and then click the arrows next to Look in and select the template you want to use.

Insert an AutoText entry from a menu

You can use AutoText to insert text or graphics into a document.

1. Click in the document where you want to insert the AutoText entry.

2. On the Insert menu, point to AutoText, click AutoText, and then in the Enter AutoText entries here list, click the name of the AutoText entry that you want. Click Insert.

   Tip: AutoText entries that you add appear on the template submenu for your document, such as Normal.The quickest way to insert an AutoText entry is to type the first four characters of the entry and then, when you see the QuickTip, press Return .

Edit an AutoText entry

1. Insert the AutoText entry into your document.

2. Make the changes that you want.

3. In your document, select the revised AutoText entry.

   To store AutoText with the entry, include the paragraph mark in the selection.

   Tip: To see paragraph marks, on the Home tab, click .

4. On the Insert menu, point to AutoText, and then click New.

5. Type the original name of the AutoText entry, and then click OK.

6. When you're prompted to redefine the building block entry, click Yes.

   Notes:

   • Word uses the revised entry the next time that you insert the AutoText entry.

   • You can't undo the editing or deletion of an AutoText entry.

Delete an AutoText entry

1. On the Insert menu, point to AutoText, and then click AutoText.

2. In the Enter AutoText entries here list, click the name of the AutoText entry that you want to delete.

3. Click Delete.

   Note: You can't undo the editing or deletion of an AutoText entry.

Delete multiple AutoText entries

1. On the View menu, click Draft, Web Layout, Outline, or Print Layout.

2. On the Tools menu, click Templates and Add-Ins.

3. Click Organizer, and then click the AutoText tab.

4. In the In box on the left, hold down and click the AutoText entries that you want to delete, and then click Delete.

   Note: You can't undo the editing or deletion of an AutoText entry.

See also